Terms & Conditions

Terms & Conditions

1. Cancellation & Payment Policy

There is a 30-day cancellation period for all direct debit payments. Written notice must be provided to cancel your child’s place in the class.

All fees are non-refundable if a child is absent from class for any reason, including but not limited to sickness, injury, holidays, or personal commitments.

Payments are calculated and taken on a monthly basis to secure your child’s place in the class, rather than being based solely on the number of sessions attended. As such, fees will still be collected in months where fewer classes take place or where no classes are scheduled (for example, due to holidays, term breaks, or timetable structuring).

Refunds or credits will only be issued if a class is cancelled by the teacher or dance school. In this instance, you will be notified at the earliest convenience via email.

2.Student registration

New students must be registered via class for kids. This system will provide us with important details ensuring students safety and welfare whilst in our care. Existing students can update their details via class for kids. It is important for contact details to be up to date in all instances, especially emergencies.

3.Trial classes

New students are offered a trial session, in which their lesson is £5 before signing up for the rest of the month. This allows the student to settle in and meet their teacher. The teacher can then access if the class is right for them, age and ability wise. Students must be registered before attending the trial session via class for kids.

4.Fees

Payments are on a direct debit mandate. Due to our cancellation policy, we will need 30 days’ notice for all direct debits.

Fees must be paid in full to ensure your child's space in their class is kept. Direct debits are taken on the 1st of every calendar month.

5. Uniform

Students should attend classes wearing comfortable clothing suitable for movement, or appropriate ballet attire such as a tutu, tights, and ballet shoes.

Uniform items can be purchased by contacting the teacher. Purchased uniforms will be distributed to parents during the class.

For health and safety reasons, if a student is wearing unsuitable clothing or items, they may be asked to remove them. In cases where clothing is deemed unsafe, the student may not be permitted to participate in the class.

No jewellery should be worn during classes, except for small stud earrings. If jewellery is worn for religious reasons, the teacher must be informed at the start of the class.

6. Children under the age of 3

Any children under the age of 3 must have a parent or guardian present at all times.

Props are used during the tiny twirlers classe, however we are not liable if any props are ingested during the class. The grown up attending the class with the child is fully responsible for the child in question.

8.Injury during class

Participation in classes is undertaken at the parent’s/guardian’s own risk. It is the responsibility of the parent/guardian to ensure that their child is physically fit and able to participate in dance activities.

We do not accept liability for any injuries sustained during classes.

Parents/guardians will be informed of any injuries that occur during a session. In the event of a head injury or any incident requiring closer monitoring/

9.Your responsibilities

Please ensure all medical information is regularly updated via class for kids. This includes injuries, disabilities, medical information etc. The dance school cannot be held responsible for these reasons if parents/carers fail to keep us informed.

Please ensure any medical items (including inhalers and EpiPens) are accessible during every class and teachers are informed of where these are kept.

Ensure all belongings are named. We cannot be held responsible for loss or damage of valuables, baggage or personal property.

10.Social media

When agreeing to our terms and conditions, we ask parents/guardians to grant permission for Dance Studio Nika LTD to take photographs and videos of the students. We ask for full rights to use the images resulting from the photography/video filming, and any reproductions or adaptations of the images for fundraising, publicity or other purposes to help achieve the group’s aims. This might include (but is not limited to), the right to use them in their printed and online publicity, social media, press releases and funding applications. Please do not share anything on social media that includes are other children other than your own. Any videos sent to our parents What’s-app group chats is not to be shared via social media.

10.Behaviour Policy

During sessions, students are expected to behave in a polite manner. They are expected to listen and we discourage unnecessary talking. If a student is causing disruption to others’ learning they may be asked to leave the lesson. Any unacceptable behaviour from students and/or parents/carers will not be tolerated. Unacceptable behaviour by pupils may result in exclusion from current and/or further activities. Parents or family members may be banned from premises, events and/or performances.

11.Anti-Bullying Policy

Dance Studio Nika LTD recognise that every child has the right to enjoy a life free from bullying; therefore we will always take seriously all allegations of bullying and are committed to deal with it effectively when it does happen. We will always endeavour to work with students and parents to prevent it from happening.

12.Health and Safety

Dance Studio Nika LTD take their responsibility to ensure the health and safety of all participants seriously, including but not limiting, teachers, students teachers, parents, visitors and volunteers; and takes appropriate measures to make sure the environment is safe for all. We will undertake regular risk assessments regarding premises hired and any concerns will be raised with the providers. Dance is as an active engagement as any sport, and whilst every effort is made to avoid them, injuries can happen. The school accepts no responsibility for injuries sustained via any means.

13.Safeguarding

Our prime responsibility is the welfare and well being of all children in our care. As such we believe that we have a duty to the children, parents/main carers and staff to act quickly and responsibly in any instance that may come to our attention. All staff and volunteers employed directly by Dance Studio Nika LTD will be DBS Checked before the commencement of their employment. Should a visitor not have full DBS clearance they will not be left alone with minors. Dance Studio Nika LTD will not disclose your contact information to third parties except where the law allows or requires, or where you have given permission to do so.

14.Appropriate Physical Contact Policy

Teaching dance is a physical activity and appropriate physical contact between students and teachers in class in essential to training. Dance Studio Nika LTD recognise that such physical contact is a potentially complex area, and the company also fully recognises its responsibilities for safeguarding students and teachers and for protecting their welfare.

The following principles and procedures are in place to fulfil the company’s obligations:

a. Contact by the teacher is made with a particular awareness of the needs of each individual to assist the dancer in correcting placement.

b. All teachers will treat any physical contact with due sensitivity and care, and with due regard for the wishes of the student.

c. Contact will not involve force or the use of any instrument.

d. Teachers will be mindful of location and avoid situations where they are isolated from the student; a one-to-one class should be held in studios and dance areas with windows or with the parent/carer present.

e. Students and parents are encouraged to discuss any worries with any member of staff or an independent listener.